15 Signs You’re Dealing w/a Passive Aggressive Person [w/Examples] & How to Deal.

Dealing with Passive Aggressive People
Image Credit: Tim Gouw https://www.pexels.com/@punttim

We’ve all been there.

Your spouse gives you the silent treatment. Your coworker leaves you hanging on a project so you look bad. The deflective of response “you’re being too sensitive, I was just kidding.” But they weren’t, you know they weren’t.

Passive aggressive behavior can actually take on some surprising forms. This post will explore the various forms passive aggression can take so you can have a better idea of what you’re dealing with and how to deal with it.

This post has four sections:

  1. What is Passive Aggression?
  2. The 15 Signs of Passive Aggressive People
  3. The Causes Passive Aggressive Behavior
  4. How to Deal with Passive Aggressive People

What is Passive Aggression?

The term passive aggressive originated in the American military to describe soldiers who did not comply with superiors’ commands. It is now more specifically defined as:

“…a pattern of indirectly expressing negative feelings instead of openly addressing them. There’s a disconnect between what a passive-aggressive person says and what he or she does.” Mayo Clinic  

15 Signs You’re Dealing with a Passive Aggressive Person (w/Examples of Each)

Signs of Passive Aggressive Person

Here’s a full list of 15 signs that you’re dealing with a passive aggressive person:

#1. They Make Backhanded Compliments

Backhanded compliments oftentimes are the intersection of passive aggression and jealousy. Sometimes known as “non-compliments” or “disguised insults” these statements are actually subtle insults intended to ultimately put down the person being addressed, without seeming directly mean spirited.

Examples of backhanded compliments

  • If a friends buys a new house, the passive aggressive may say “It’s a nice starter home.”
  • You buy a new car and the passive aggressive says “That’s a great car, it’s almost as nice as John’s.”
  • “I love your new dress, I wish I had one like that but I think I’m too skinny for that style.”
  • Insulting gifts — getting someone a subscription to Weight Watchers for a birthday present when they aren’t trying to lose weight.

These sorts of non-compliments generally take a moment to sink in, where you might think “Thanks … oh, wait a minute…”, and then it’s awkward to confront the person, so you let it slide.

#2. They Make Wistful Comments

A common type of passive aggressive behavior comes from not asking for things directly, while also putting down the person they’re talking to, at the same time.

Example of wistful comments:

  • “I wish I could afford a new car like yours, but unfortunately all my money goes to my student loans.”

In a twist on the above scenario, sometimes these wistful comments may not be in response to anything, but instead are made as a declaration quickly followed by a defeated conclusion, such as: “I wish you would clean up the house, but I know you’re busy and that’s not going to happen.”

In this scenario, their goal is to announce their wish, then disown it in order to put the responsibility on someone else. The shift in responsibility in order to spur action is a form of manipulation. In their book Overcoming Passive Aggression Tim Murphy, PhD, and Loriann Hoff Oberlin state that:

“Passive aggressive people possess keen skills: manipulation tops the list. They can have handy alibis and display cunning charm. Ignorant of what’s truly happening, others grant free passes to this behavior until they catch on and challenge or hold the person accountable. Teachers, bosses, doctors, judges, coworkers, even loved ones essentially give passive aggressors the benefit of the doubt. Not until they slip up, forget to cover their tracks, or simply accrue too much reasonable doubt are they taken to task. They can redirect their contempt no further. Never wishing to fall from others’ graces, they offer further explanation to keep socially masking their true intent with ‘You should have told me’ ‘I can’t get over how sensitive you’ve become.’”

#3. They Play the Victim

In these situations, the passive aggressor will pretend to be hurt by something innocuous another person did, or by a situation in general. This is generally an exaggeration of a smaller personal or health issue.

According to Preston Ni, M.S.B.A.:

“Here, the passive-aggression is manipulation and exploitation of the partner’s good will, guilty conscience, sense of duty and obligation, or protective and nurturing instinct, in order to extract unreasonable benefits and concessions.”

To make this situation more confusing, it’s uncommon for passive aggressives to speak openly and honestly about their actual feelings. They are generally not able to express their actual feelings in an open and healthy way.

Examples:

  • Saying “you’re the only one who can help me”
  • Quickly deciding to cut someone out of their lives when it’s not necessary, just to make the claim they “need to do this” based on an exaggerated claim.

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

#4. They Procrastinate (Spitefully) or Fail to Finish Tasks

One passive way to express aggression toward someone is to procrastinate on a task/project that they care about. This accomplishes two things, it lets the other person know they are angry, and it quite possibly makes the other person look bad (if the delay hurts them professionally, or in some other way)

“We have found some links with chronic procrastination and personality challenges like ADHD, passive-aggressive tendencies, revenge, obsessive-compulsive disorder and other areas…” – Joseph Ferrari, PhD, Source

Examples of procrastination:

  • Pretending not to know about a work deadline where a cowoker is counting on you and not getting the work done
  • Backing out of a commitment last minute
  • Leaving dishes in the sink when they know they’re supposed to in the dishwasher

These are usually small actions they’ve taken to assert power over others, this type of intentional procrastination is about control.

#5. They Exclude People

This can either be social or professional exclusion, but it’s really two sides of the same coin here. The aggressor will use exclusion, and isolation as a weapon.

Examples of exclusion:

  • Social exclusion could simply be having a party and inviting everyone but the person they are targeting.
  • Professional exclusion can be a similar scenario, but say, intentionally leaving someone out of a meeting, which leaves them less informed. Or it could take it a step further and keep them out of the loop about a deadline change, which could hurt them professionally and actually borders on sabotage.

#6. They Don’t Let Things Go (They Keep Score)

Many passive aggressive behaviors revolve around getting revenge for perceived disparagement that may or may not have happened. What’s worse is that they may seek to get revenge for things that occurred several months before, in short, they keep score.

Examples of not letting things go:

  • Excluding someone from your house party because they made a joke about you months earlier.
  • Brooding or simmering resentment of someone where the passive aggressor pretends they’re ok (but just barely, you can tell), but acts unhappy enough to draw inquiry from their target. When asked if they are ok, they often respond sharply with an “everything is fine!” or other short comment that lets the person know they are obviously not fine.

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

#7. They Sabotage

Sabotage is a calculated attempt to malign another. Unlike other passive aggressive behaviors, this one is generally premeditated or planned ahead of time. They are often calculated moves aimed to show power and/or simply undermine another person.

Examples of sabotage:

  • Inviting your friend who is trying to stay sober to a bar. In this scenario, there is an underlying jealousy at play that is lashing out the at the other person’s willpower.
  • Spreading false gossip, again whatever gossip is spread may be rooted in jealousy.
  • Withholding important information someone needs for a presentation in an attempt to engineer their failure.

In his book Passive-Aggressive, Understanding the Sufferer, Helping the Victim,  Martin Kantor, MD explains the motivations for passive aggressive behavior such as sabotage:

“In all its forms, expressing anger obliquely is generally motivated by a desire to wound while concealing the intention to do so, and even the existence of the anger itself from the objects of the anger (and sometimes from the angry subjects themselves). It is motivated as well by a desire to effectively provide counter anger, and to do this so subtly that the victim, believing his or her negative response unjustified, assumes full blame.”

#8. They Exhibit Sullen Behavior

Sullen behavior is to generally be gloomy, dark, morose, or sour. You would sometimes hear of teenagers called sullen when being moody and/quiet during that awkward high school phase (think Allison from The Breakfast Club). The quiet moodiness typically represents a larger discontent with an overall situation.

Examples include:

  • Complain about anything they possibly can regardless of the situation
  • Won’t smile when someone tells a joke, not because it wasn’t funny, but to communicate to the joker that they don’t have to laugh and don’t support them.

9. They are Stubborn

This isn’t a typical stubborn behavior, lots of people are stubborn every day, most of the time it’s in spite of themselves. People can’t get out of their own way. But in the case of the passive aggressor, their stubbornness is used to spite someone else.

Examples include:

  • They defend their position to no end only to annoy someone else, not because they actually believe it.

10. They Say Yes When They Mean No (Or the Reverse)

This happens in relationships frequently enough. When one partner wants to avoid confrontation with the other they may agree to things in order to appease the other person, fully knowing that they will not follow through on them.

Examples include:

  • Agreeing to have dinner with your partner’s and their coworkers, knowing you will cancel last minute
  • Telling your partner that you don’t really want to go to a concert (when you want to go, but know your partner doesn’t), and then being mad at them when you miss it.

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

11. They Push Your Buttons

Professor Preston Ni refers to this as “deliberate negative triggering.” They push your buttons, they know how to wind you up. As typical with a passive aggressor, the action on its own is not necessarily representative of a passive aggressive behavior, but the reason for doing so it. The reason they push buttons is to represent aggression they have about other issues they are not discussing directly.

Examples include:

  • Not calling when you’re running late
  • Avoiding chores you know you’re expected to do (also see “procrastination” above)
  • When in a relationship, after having a fight. getting drunk at a bar and drunk dialing your partner at all hours of the night
  • You know it, we all know button pushing when it happens to us

#12. They Give You The Silent Treatment

This is a favorite move of passive aggressive people. Going dark on someone accomplishes two things at once it (1) says nothing and avoids direct conflict while at the same (2) provokes a conflict by taunting someone with a non-response. This is most effective in established relationships, where the passive aggressor can withhold their attention from their mate, the silent treatment is really about withholding.

Examples of the passive aggressive silent treatment:

  • Literally not talking to someone
  • Not returning someone’s texts, emails, or phone calls
  • Checking your phone while someone is talking to you
  • Not acknowledging someone when you see them in passing

A variation of the silent treatment used by passive aggressives is inconsistently ignoring you (via texts, phone calls, emails, etc.), this keeps you from understanding if they are doing it intentionally or not.

13. They’re Sarcastic

Malicious comments played off as a joke. This is the perfect verbal vehicle for the passive aggressor, it allows them to say negative things to people and then if confronted, say they were simply joking. It’s worth noting that sarcasm usually is focused on irony, so again, it’s an effective way to for the passive aggressive to point out something they want to ridicule, noting the irony as a way to distance themselves from the confrontation.

Examples:

  • When reviewing a coworkers work: “Who wrote this a report? A first grader?”
  • A wife to husband regarding a messy house: “Based on how well you take care of the house, you’d think you grew up in a barn.”

According to Dr. Scott Wetzler, a clinical psychologist at Montefiore Medical Center in the Bronx and the author of Living With the Passive-Aggressive Man:

“A joke can be the most skillful passive-aggressive act there is. They recognize a coming confrontation, and have found a clever way to release the tension.”

14. They Shift Responsibility Unfairly

The passive aggressor is great at deflecting responsibility. If they are being confronted in anyway, they are highly skilled at shifting the responsibility back to their confronter. In some relationships, the passive aggressor might even hold someone else responsible for their own happiness. Depending on the scenario, this type of blame shifting can actually be a form of coercive control.

Examples:

  • “You know I’m grumpy in the morning, why would ask me to do chores?”
  • “You should have known that…”

15. They Pretend Not to Understand

In this scenario, the passive aggressor will pretend not to understand a responsibility that’s been put on them so they can then ignore it. They may also use it as an excuse to procrastinate. This is yet another way the passive aggressor excerpts control through small, indirect-yet-rebellious acts.

Examples:

  • “Oh, you wanted me to put the dirty dishes in the dishwasher? I didn’t understand that.”
  • “Oh, you needed me to submit the TPS reports, I didn’t understand you meant those reports.”

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

What Causes Passive Aggressive Behavior? 

What Causes Passive Aggressive Behavior

According to psychotherapist Tina Gilbertson, LPC, author of Constructive Wallowing: How to Beat Bad Feelings, being passive aggressive doesn’t mean you’re a malicious person, instead it can be “a strategy we use when we think we don’t deserve to speak our minds or we’re afraid to be honest and open.”

That’s right, before we get fully demonize this behavior, let’s first understand that they aren’t necessarily intending to be malicious. Once we have a better understanding of where this behavior is coming from, we may have an opportunity to be more empathetic in how we deal with it. So…

Where does passive aggression come from?

#1. Childhood Trauma 

Experiences from early life can lead people to passive aggressive behaviors. It could be a way of dealing with childhood trauma, or it could also be conditioning from growing up in a household where direct expressions of emotions was not allowed.

According to Leon F. Seltzer, Ph.D., a clinical psychologist, this idea of “Afraid to Rage” this passivity–or non-expressiveness almost certainly begins in childhood: “In effect, our parents–in their inability, or unwillingness, to adequately take care of our dependency needs–unwittingly taught us to become manipulators and liars. Had we, alternatively, learned from them that being assertive and direct would more effectively address our needs, it’s likely we would not have devised such an unhealthy arsenal of devious tactics.“

#2. Childhood Upbringing 

According to Dr. Lorna Benjamin, co-director of a clinic at the University of Utah’s Neuropsychiatric Institute in Salt Lake City people with passive tendencies often grew up in loving but demanding families, which gave them responsibilities they perceived to be unmanageable.

  • First-born children are prime candidates. When younger siblings are born, the oldest may suddenly be expected to take on far more extra work than he or she can handle, and over time begin to resent parents’ demands without daring to defy them.
  • Dr. Benjamin claims this “hostile cooperation” is at the core of passive-aggression, and that later in life it is habitually directed at any authority figure (boss, teacher, etc.) making demands.

#3. Suppression of Anger 

This goes back to upbringing, it may be that the direct expression of anger was forbidden while growing up. The passive aggressor may have learned that it’s unacceptable to express anger (at least directly) when growing up, and thus this person only expresses it passively.

#4. Situational Adaptations 

A person may find themselves in a social situation where they can’t express anger in a socially acceptable way (like at the office, or your family’s Thanksgiving dinner), so they resort to indirect expression of anger.

#5. Not Standing Up for Themselves

A person may not be comfortable sticking up for themselves directly to a coworker or even a loved one, so instead they resort to an easier way to deal with their emotions. This allows them to avoid any confrontation that is uncomfortable, while still expressing their emotions (however unproductive).

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

How to Deal with a Passive Aggressive Person

How to Deal with a Passive Aggressive Person

Alright, now that we’ve covered the signs and the origins of passive aggression, it’s time to work through to deal with a passive aggressive person. Here is how to deal with a passive aggressive person:

#1. Recognize the Behavior Patterns

In order to deal with a passive aggressive person, we first need to know how to recognize passive aggressive behavior. In her book Crazy-makers and Mean People: Handling Passive-Aggressive People, Monica Frank, PhD outlines how to recognize passive aggressive behavior:

“The best way to recognize passive-aggressive behavior is by analyzing the process and purpose of the behavior. Typically, as the purpose is to control and/or deflect responsibility for anger, the passive-aggressive behavior causes frustration or anger in the recipient and will escalate conflict unless the recipient handles i passively by swallowing, ignoring, or discounting their anger. Yet, if the purpose is to escalate conflict, the passive-aggressive behavior is calculated to cause the recipient to act unreasonably.”

This post outlines 15 behaviors that represent passive aggression, make yourself familiar with that list. Then you can properly identify/recognize when something is playing passive aggressive games with you.

#2. Be Objective, Be Empathetic, Don’t Get Personal

When someone is acting passive aggressive towards you, it’s rarely about you, or anything you did. Instead it’s an expression of the passive aggressive person’s own issues and you’re just a target. So instead of internalizing their attacks and letting them annoy/discomfort/hurt you, understand it’s about their own issues, not you. Don’t let them bring you down and keep your distance from any feelings of fault.

#2. Direct Discussion 

Try to meet with the passive aggressor to discuss the issue. Don’t lead off the discussion by accusing them of anything or attacking them in any way. Instead share what your experience and how it made you feel. Then ask if there is an issue that could be addressed between the two of you, with the goal of having a better relationship. (Source)

#3. Set Consequences 

According to passive aggression expert Preston Ni M.S.B.A.:

“The ability to identify and assert consequence is one of the most powerful skills we can use to ‘stand down’ a passive-aggressive person.” (Source)

Passives aggressive try to operate covertly, when confronted directly and given consequences, their ability to operate covertly is diminished and they may be likely be cooperative in order to avoid the confrontation.

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

#4. Learn About Their Past 

If you can better understand their history, you have a better chance of understanding where their passive aggressive tendencies are coming from. You’ll see why is helpful in the next step.

#5. Avoid Triggers

There are some situations and environments that can trigger passive aggressive behavior in people. It may simply be that you remind them of someone they had a past relationship with and they are trying to reenact past power struggles (Source). Or there might be certain scenarios where you notice the person frequently displays passive aggressive behavior (say a group meeting when there’s an audience). The key here is to notice the triggers and then avoid (learning about their past helps with this).

Preston Ni has a great article that outlines specific triggers that can affect passive aggressive people (with examples), read more about those triggers here.

#6. Make Them Part of the Solution

This one really depends on the person and the extent of their passive aggressive behavior. If the person is displaying passive aggressive behavior around a certain situation, consider challenging them to better address the situation themselves. If they come up with constructive solutions then follow then follow this tactic further, if they use the opportunity to display more bad behavior then drop this approach.

#7. Avoid Them

It’s incredibly challenging to try to change another person’s behavior. It’s a noble effort, but often times a fool’s errand. When all else fails, a simple tactic is to avoid contact with the person. To the best of your ability minimize contact with the person. In the long run this will give them less ammo to attack you with and reduce the likelihood of another run in.

Want to read up on how to deal with manipulative people?  Give this a read. Or do you just need a distraction from a stressful situation? Then give this a read instead.

Conclusion

Dealing with passive aggressive is challenging. It can be challenging to spot. At the same time, it’s often that the passive aggressors are our family or coworkers, so they’re people we need to figure out how to have a relationship with. Hopefully this post has given you some food for thought.

Note: The American Psychiatric Association (APA) dropped passive aggression from its list of personality disorders within their diagnostic manual (the DSM IV) based on the need for further research on how to better categorize the behaviors and thus passive aggressive personality disorder (PAPD) was eliminated as an official psychiatric diagnosis.

Note: According to Dr George Simon, PhD, passive aggression is also known as covert aggression.

Please be sure to review all the source material referenced in this post (outlined below) for even more detailed information.

Sources

Psychology of Procrastination: Why People Put Off Important Tasks Until the Last Minute by Joseph Ferrari Ph.D.

https://www.apa.org/news/press/releases/2010/04/procrastination.aspx

The Construct Validity of Passive-Aggressive Personality Disorder

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC2862968/

Passive-Aggressive Behavior at Work, University of Rochester Medical Center

https://www.urmc.rochester.edu/life-work-eap/life-work-connections-blog/april-2018/passive-aggressive-behavior-at-work.aspx

Overcoming Passive Aggression: Revised Edition: How to Stop Hidden Anger from Spoiling Your Relationships, Career, and Happiness by Tim Murphy Ph.D. (Author), Loriann Hoff Oberlin

https://www.amazon.com/Overcoming-Passive-Aggression-Revised-Relationships-Happiness/dp/0738219185/ref=sr_1_2?s=books&ie=UTF8&qid=1541560883&sr=1-2&keywords=passive+aggression

Passive-Aggression: Understanding the Sufferer, Helping the Victim, 2nd Edition 2nd Edition by  Martin Kantor MD

https://www.amazon.com/Passive-Aggression-Understanding-Sufferer-Helping-Victim/dp/1440837902/ref=sr_1_1?s=books&ie=UTF8&qid=1541560883&sr=1-1&keywords=passive+aggression

Crazy-makers and Mean People: Handling Passive-Aggressive People by Monica A. Frank PhD

https://www.amazon.com/Crazy-makers-Mean-People-Handling-Passive-Aggressive/dp/1520378092/ref=sr_1_11?s=books&ie=UTF8&qid=1541645014&sr=1-11&keywords=passive+aggression

Constructive Wallowing: How to Beat Bad Feelings by Tina Gilbertson, LPC

https://www.amazon.com/gp/product/193674080X/

Oh, Fine, You’re Right. I’m Passive-Aggressive.

https://www.nytimes.com/2004/11/16/health/psychology/oh-fine-youre-right-im-passiveaggressive.html

Afraid to Rage: The Origins of Passive-Aggressive Behavior

https://www.psychologytoday.com/us/blog/evolution-the-self/200806/afraid-rage-the-origins-passive-aggressive-behavior

How to Spot and Deal With Passive-Aggressive People by Preston Ni M.S.B.A

https://www.psychologytoday.com/us/blog/communication-success/201401/how-spot-and-deal-passive-aggressive-people

In Sheep’s Clothing: Understanding and Dealing with Manipulative People by Dr George Simon, PhD

https://www.amazon.com/Sheeps-Clothing-Understanding-Dealing-Manipulative/dp/1935166301

Beware the Covert-Aggressive Personality,  Dr George Simon, PhD

https://counsellingresource.com/features/2008/11/19/covert-aggressive-personality/

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